Also, budget for some extra food, just in case. If someone can't have dairy or meat, you should provide alternative meal and snack options. ![]() For example, ask about dietary or beverage restrictions. When confirming various details, make sure to be as accommodating as possible and avoid basic mistakes. Re-Confirm Arrival Times of Any Vendors (DJ, Catering, etc.).Adjust to Any Last-Minute Changes (cancelations, time changes, etc.).Finalize Jobs (e.g., who's doing decorations, who's bringing the guest of honor, etc.).Update and Finalize Party Itinerary (arrival times, set up and tear down times, etc.).Finalize Entertainment Needs (e.g., party music playlist, special songs, announcements, speeches, etc.).Do a Venue Walkthrough (if Renting a Venue).Finalize Guest List (including any +1s).Check Your RSVP List and Re-Send Invites as Needed.Order Specialty Cakes or Treats (if Applicable).Finalize Catering and Entertainment Options.Create an Itinerary for the Day of the Party.Start Buying Decorations and Party Favors (if applicable).Determine Food and Beverage (1 month before). ![]() Send Invites w/Theme and List of Entertainment (1-2 months before). ![]() Come Up With a Theme (1-2 months before).Determine Entertainment Options (2-3 months before).Reserve a Graduation Party Venue (ASAP/6+ months before).While each graduation party will be unique, here are some standard elements to consider, starting from months before the party to the day before. Checklists are perfect for coordinating or planning any kind of party, as they ensure you never forget anything and that you can track your progress.
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